Email Samples for WA CAP
Welcome Email:
Applicants & Other
Adults
Sent: After email address entered
to create new profile
Subject Line: Welcome to your
application, NAME
Hi Name,
An account has been created for you through Washington Caregiver Application Portal
(WA CAP) using your email address.
A SecureAccess Washington (SAW) account is required to log in,
If you have a SAW account, sign in and add WA CAP using "wacap" service code.
If you do not have a SAW account, sign up utilizing the "wacap" service code.
If your SAW account is associated with a different email address than the one listed
above, update your email address in SAW and add WA CAP using the "wacap" service
code.
Need help? Sign up instructions are here
Foster Care Licensure
Sent: 30 days after signing
Subject Line: Remaining
requirements for your foster care
application
Hello,
Thank you for taking the first steps to becoming a licensed foster parent! You need to
complete some items before we can move forward. Please log into Washington
Caregiver Application Portal (WA CAP) to complete the remaining items in the next 60
days.
We have people ready to help if you have any questions during this process. Please log
into WA CAP to find your worker’s contact information by clicking on “Need Help?” in the
corner of the WA CAP page.
If you are unable to move forward at this time, please let us know the reason why. Don’t
worry; if you withdraw your application, as long as you re-apply within one year, you can
pick up where you left off.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one
listed above, update your email address in SAW and add WA CAP using the
"wacap" service code.
Need help? Sign up instructions are here
Foster Care Licensure
Sent: 60 days after signing
Subject Line: Remaining
requirements for your foster care
application
Hello,
Thank you for taking the first steps to becoming a licensed foster parent! You need to
complete some items before we can move forward. Please log into Washington
Caregiver Application Portal (WA CAP) to complete the remaining items in the next 30
days.
We have people ready to help if you have any questions during this process. Please log
into WA CAP to find your worker’s contact information by clicking on “Need Help?” in the
corner of the WA CAP page.
If you are unable to move forward at this time, please let us know the reason why. Don’t
worry; if you withdraw your application, as long as you re-apply within one year, you can
pick up where you left off.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one
listed above, update your email address in SAW and add WA CAP using the
"wacap" service code.
Need help? Sign up instructions are here
Foster Care
Maintenance &
Renewal
Sent: 90 days prior to renewal
Subject Line: Your Foster Care
License expires in 90 days
Dear Foster Parent,
Thank you for your years of service. We know that being a foster parent is challenging, and we appreciate your commitment. We would like to
let you know that your license will expire in 90 days. We hope your experiences with foster care have been positive and you are interested in
renewing your license. To renew your license, please log in to your Washington Caregiver Application Portal (WA CAP) account and use this
code (wacpa4kids) to proceed to the renewal forms. Your Licensor will contact you upon receipt of your application to schedule an inspection
home visit with you.
You are required to complete ongoing training pursuant to the department's foster home training policy before relicensing:
● 24 hours for every three-year licensing period
● CPR, First Aid, and bloodborne pathogen training do not count toward the 24 hours of training during the three-year licensing
period
● The caregiver continuing education training requirement may be met by one or both foster parents on a license, in any
combination.
Your first two licensing periods must include one training from each competency category:
● Understanding and Working Within the Child Welfare System
● Parenting and Family Management
● Caregiver Self-Awareness and Development
● Racial Equity and Social Justice
We accept a variety of training. Talk with your Licensor about any training you have in mind. You can also find free and approved training
options by searching Courses through The Alliance for Professional Development, Training, and Caregiver Excellence (The Alliance).
Please be aware if we do not receive your renewal application by the date your license expires, your foster home license will close.
Thank you for your attention to this matter and for caring for children. If you have any questions or concerns, please contact your Licensor.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one listed above, update your email address in SAW and
add WA CAP using the "wacap" service code.
Need help? Sign up instructions are here
Kinship Licensure
Sent: 7, 15, 30, & 70 days after
signing
Subject Line: Your Kinship
Application
Hello,
Thank you for your progress in the application process! All individuals that want to care
for children placed out of home must complete a home study. There are remaining items
that need completion before we can move forward. Please log into the Washington
Caregiver Application Portal (WA CAP). Any items missing the green check mark are
incomplete.
We have people ready to help if you are having difficulties with this process. Please log
into WA CAP to find your worker’s contact information by clicking on “Need Help?” in the
corner of the WA CAP page.
We look forward to working with you to complete this process.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one
listed above, update your email address in SAW and add WA CAP using the
"wacap" service code.
Need help? Sign up instructions are here
Kinship Maintenance &
Renewal
Sent: 90 days prior to renewal
Subject Line: Your Kinship License
expires in 30 days
Dear Caregiver,
Thank you for your years of service. We know that being a caregiver is challenging, and we
appreciate your commitment. We wanted to let you know that your license expires in 90 days.
We hope your experiences have been positive and you are interested in renewing your license.
To renew your license, please log in to your Washington Caregiver Application Portal (WA CAP)
account and use this code (cpa4kinship) to proceed to the renewal forms. Your Licensor will
contact you upon receipt of your application to schedule a home visit with you.
Visit the Alliance for Professional Development, Training, and Caregiver Excellence (The
Alliance) for free training opportunities to support you in your continued caregiving journey.
Please be aware that your license will be closed if we do not receive your renewal application by
the date your license expires.
Thank you for your attention to this matter and for caring for children. If you have any questions
or concerns, please contact your Licensor.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one listed
above, update your email address in SAW and add WA CAP using the "wacap" service
code.
Need help? Sign up instructions are here
Kinship Maintenance &
Renewal
Sent: 60 days prior to renewal
Subject Line: Your Kinship License
expires in 30 days
Dear Caregiver,
Thank you for your years of service. We know that being a caregiver is challenging, and we
appreciate your commitment. We wanted to let you know that your license expires in 60 days.
We hope your experiences have been positive and you are interested in renewing your license.
To renew your license, please log in to your Washington Caregiver Application Portal (WA CAP)
account and use this code (cpa4kinship) to proceed to the renewal forms. Your Licensor will
contact you upon receipt of your application to schedule a home visit with you.
Visit the Alliance for Professional Development, Training, and Caregiver Excellence (The
Alliance) for free training opportunities to support you in your continued caregiving journey.
Please be aware that your license will be closed if we do not receive your renewal application by
the date your license expires.
Thank you for your attention to this matter and for caring for children. If you have any questions
or concerns, please contact your Licensor.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one listed
above, update your email address in SAW and add WA CAP using the "wacap" service
code.
Need help? Sign up instructions are here
Kinship Maintenance &
Renewal
Sent: 30 days prior to renewal
Subject Line: Your Kinship License
expires in 30 days
Dear Caregiver,
Thank you for your years of service. We know that being a caregiver is challenging, and we
appreciate your commitment. We wanted to let you know that your license expires in 30 days.
We hope your experiences have been positive and you are interested in renewing your license.
To renew your license, please log in to your Washington Caregiver Application Portal (WA CAP)
account and use this code (cpa4kinship) to proceed to the renewal forms. Your Licensor will
contact you upon receipt of your application to schedule a home visit with you.
Visit the Alliance for Professional Development, Training, and Caregiver Excellence (The
Alliance) for free training opportunities to support you in your continued caregiving journey.
Please be aware that your license will be closed if we do not receive your renewal application by
the date your license expires.
Thank you for your attention to this matter and for caring for children. If you have any questions
or concerns, please contact your Licensor.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one listed
above, update your email address in SAW and add WA CAP using the "wacap" service
code.
Need help? Sign up instructions are here
Certified Respite
Approval
Sent: 15 days after signing
Subject Line: Remaining
requirements for your certified
respite care application
Hello,
Thank you for your interest in providing certified respite care! We know how important it
is to support foster parents and children experiencing foster care.
All individuals that want to provide certified respite care for children experiencing foster
care must complete a certification process. We appreciate your willingness to participate
in this process. There are some items you need to complete before we can move
forward. Please log into Washington Caregiver Application Portal (WA CAP) to complete
the remaining items.
Please let your assigned worker know if you are having difficulties with this process or
have questions. Your worker’s contact information is located in WA CAP.
We look forward to working with you to complete this process.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one
listed above, update your email address in SAW and add WA CAP using the
"wacap" service code.
Need help? Sign up instructions are here
Certified Respite
Approval
Sent: 60 days after signing
Subject Line: Remaining
requirements for your certified
respite care application
Hello,
Thank you for your interest in providing certified respite care! We know how important it
is to support foster parents and children experiencing foster care.
All individuals that want to provide certified respite care for children experiencing foster
care must complete a certification process. We appreciate your willingness to participate
in this process. There are some items you need to complete before we can move
forward. Please log into Washington Caregiver Application Portal (WA CAP) to complete
the remaining items.
Please let your assigned worker know if you are having difficulties with this process or
have questions. Your worker’s contact information is located in WA CAP.
We look forward to working with you to complete this process.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one
listed above, update your email address in SAW and add WA CAP using the
"wacap" service code.
Need help? Sign up instructions are here
Certified Respite
Maintenance &
Recertification
Sent: 90 days prior to renewal
Subject Line: Your Respite
Certification expires in 90 days
Dear Certified Respite Provider,
Thank you for your years of service providing certified respite care in licensed foster home(s). We
know that being a certified respite care provider is challenging, and we appreciate your commitment.
We wanted to let you know that your respite certification expires in 90 days. We hope your
experiences have been positive and you are interested in renewing your certification. To renew your
respite certification, please log in to your Washington Caregiver Application Portal (WA CAP) account
and use this code (cpa4respite) to proceed to the renewal forms. Your assigned worker will contact
you upon completion of these forms.
Visit the Alliance for Professional Development, Training, and Caregiver Excellence (The Alliance) for
free training opportunities to support you in your continued caregiving journey.
Please be aware that your respite certification will close if we do not receive your renewal forms by
the date your certification expires.
Thank you for your attention to this matter and for caring for our children. If you have any questions or
concerns, please contact your assigned worker. Your worker’s contact information is located in WA
CAP.
As a reminder, a SecureAccess Washington (SAW) account is required to log in:
● If you have a SAW account, sign in and add WA CAP using "wacap" service code.
● If you do not have a SAW account, sign up utilizing the "wacap" service code.
● If your SAW account is associated with a different email address than the one listed above,
update your email address in SAW and add WA CAP using the "wacap" service code.
Need help? Sign up instructions are here
